ACTION 8: PROJECT MANAGEMENT BY ES

This Action aims to:

  • Promote communication, collaboration and organization among the partners involved in order to complete the project within the required time frame.
  • Monitor and solve any problems that may come up during the project's completion
  • Organize and carry out a structured, efficient and effective completion of the tasks
  • Ensure the project results conform to the project's objectives set within the LIFE + programme.
  • Identify problems at an early stage and enforce corrective measures where necessary
  • Report to and liaison with the European Commission and dissemination of results

The project proposed involves three project partners all based in Cyprus, thus problems with project management are not anticipated. However, the project is complex, technically challenging and requires good synchronisation between actions in order to achieve the proposed schedule. Therefore an efficient project management mechanism will have to be developed, in order to achieve the utmost inter-partner cooperation and the timely fulfilment of their responsibilities. The Department of Environment will be responsible for co-ordinating, monitoring and managing the project, while ATLANTIS will support with the technical coordination and control issues. Frederick University will be responsible for the proper and timely execution of their tasks and submission of the material and data that will be agreed upon according to the defined timetable and Actions.

 

It is foreseen that the Department of Environment will have a leading role in the team and will act as the main beneficiary and coordinator of the project. Administrative Management by the Department of Environment will be supported by ATLANTIS. ATLANTIS and FREDERICK have a horizontal hierarchy under the Department of Environment.

 

hierarchy

 

The Project Manager will be responsible for: 1) the financial management of the project and 2) liaison with the Commission and 3) the compilation of reports. The project manager will supervise work flow through monitoring reports (ACTION 9) which will be prepared by the monitoring committee. Action Leaders will be responsible for the preparation and of technical reports while the Monitoring committee will be responsible for preparing the deliverables monitoring assessments and the 3-mobthly monitoring reports.

The Management Structure is described below:

Project Manager: Mr Hadjipakkos is a Hydrologist and is a Senior Officer at the Department of Environment. He is at present the head of the Pollution Section and the Sustainable Development Section. Prior to his present position he has served as an officer Water Development Department.

Assistant Project Manager: Dr Chrystalla Stylianou has a Civil Engineering Diploma from the University of Patras and a M.Sc. in Environmental Engineering from West Virginia University. In 1994, was awarded a PhD in Engineering Science from the Southern Illinois University at Carbondale (SIU-C).

After her studies she founded and was the Director of the firm W.S.A. EnviroQuality Engineering Consulting Ltd. The firm offered consulting services and prepared studies on environmental issues. Dr Stylianou has prepared and participated in a number of Environmental Impact Assessment studies, studies regarding the development of environmental inspectorate, implementation of the EU Directives regarding the Environment in Cyprus, waste management and soil and water pollution etc.

For the last five years she works as engineer at the Department of Environment of the Ministry of Agriculture, Natural Resources and the Environment, holding a key supervisory position in the Water and Soil Pollution Control Unit. She is responsible and the focal point for the implementation of most of the EU Water Directives in Cyprus.

Scientific Coordinator: Mr Charalambos Panayiotou has a BSc in Environmental Science and MSc in Meteorlogy and is the manager of ATLANTIS Consulting Cyprus ltd. Relevant experience includes the management and implementation of several studies and projects. Among others he managed the Local Team for the implementation of project OPTIMA which aimed to develop, implement, test, critically evaluate, and exploit an innovative, scientifically rigorous yet practical approach to water resources management intended to increase efficiencies and to reconcile conflicting demands based on the European Water Framework Directive (2000/60/EC)). In 2007 he managed the EIA for the Larnaca storm water management system for which he developed and implemented the SWMMS water management model in order to proposed measures to ensure the proper water balance and to protect water quality for the main Larnaca Salt lake. At present he participates in a Marie Curie funded project for the modification of the BAISINS Model system to Cyprus conditions and in a feasibility study for the enrichment of the Liopetri aquifer with use of recycled water. Also he has managed research projects AIDAIR and WEBAIR which concerned the development and implementation of integrated air quality management models and which were funded by Eureka and a research project concerning the calibration and implementation of traffic noise models in Cyprus. Lastly he has managed or participated in numerous EIAs for a wide range of developments such as golf courses, desalination plants, highways and industrial plants.
Mr Panayiotou has previously been a representative of Cyprus to the COST programme on the thematic of Meteorology.

Ms Christina Pantatazi is head of the Nature section and responsible for the implementation of the Habitats directive. She is also responsible for the EIA and SEA directives. Among others she has participated in the management of the LIFE Nature 2004 funded project 'COMANACY'.

Professional experience
June 2007 – Today:

  • Responsible for the Unit of Nature Protection and Land Use in the Department of Environment of the Ministry of Agriculture, Natural Recourses and Environment (MANRE). The responsibilities of the Unit concern the implementation of the Habitats Directive and the management of the Natura 2000 sites, the preparation of CORINE project, EIA and SEA Directives, as well as issues concerning coastal management.

March 1998 – June 2007:

  • Environment Officer at the Department of Environment of MANRE, in Cyprus. Responsibilities concern the implementation of the environmental policy of the Government, adoption of the E.U. environmental policy and legislation, participation in various technical and non-technical committees concerning environmental issues.
  • Responsible officer for EIA and SEA application in Cyprus.
  • NFP for EIONET.

January 1996 - February 1997: Full time job at the Environmental Research and Information Centre "Ecognosia" in Nicosia, Cyprus. Responsible for the implementation of projects, seminars, lectures in schools and other public groups, concerning environmental issues.
October 1994 - December 1995: Part - time job at the International Institute of Environmental Studies NEA ECOLOGIA in a program of the Friends of the Earth, Netherlands, concerning the issue of "Sustainable Europe and the Case of Greece". Also responsible for the preparation of projects, seminars and other events related to environmental issues.

Dr Costas Kadis, is the Head of Nature Conservation Unit, Assoc. Professor and Vice Dean of the School of Education at the Frederick University. Prof. Kadis has dealt with various aspects of conservation biology and management of natural resources with special focus on the management of areas of high ecological importance. He was actively involved in several conservation projects, including the Life Projects for the inventory, identification, evaluation and mapping of habitat types and flora and fauna species in Greece and Cyprus. In addition, he participated in several projects led by the University of Athens and Frederick University on biodiversity conservation and natural resources management in Cyprus and Greece. Prof. Kadis has been the coordinator of more than 15 projects that were funded by several agencies, including the European Commission, the United Nations Development Programme, the Research Promotion Foundation of Cyprus and the Government of Cyprus. He is a member of the Mediterranean Islands Plant Specialist Group (under the Species Survival Commission).

Ms Nada Panayiotou has a degree in economics and is the financial controller of Atlantis Consulting Cyprus. She is also responsible for the financial management of funded projects. Among others she was responsible for project CYNOISE and URBANGUARD funded under LIFE Third Countries, project COMANACY funded under LIFE Nature, project OPTIMA funded under INCO-MPC and three research projects funded under EUREKA.

Methods employed:

  • Six Monthly project meetings
  • Reporting

Project management reports are compiled from the technical deliverable reports, reports from the Monitoring Committee and Financial reports prepared by the Task Leaders. Three Reports will be prepared as foreseen by the LIFE+ regulations. An additional progress report between the interim and final reports (Month 27) will also be produced. Reports will be submitted to the LIFE+ Monitoring Team for review.

  • Financial Review

The Project Manager will assign a responsible party for reviewing project financial reports and auditing the cost effectiveness of the project against costs per action initially predicted in the proposal documents. Reviews will be six-monthly

  • Financial Audit

Cost statements will be audited against the project financial proposal and local accounting standards by a certified accountant at the end of the project.

  • Preparation of minutes. Minutes will be prepared for all project meetings and meetings with stakeholders
  • Review of Deliverable Assessment results from the Monitoring Team
  • Review of the three monthly Monitoring Results
  • Regular Meetings Between Teams of each Action
  • Corrective measures Mechanism

Corrective Action is implemented through corrective action preparation and escalation procedure which follows the following steps:
- Discussion with the relevant Action Leader to clarify and agree on the problem or deviation when such an occurrence is identified
- Proposal of Corrective measures by the Action Leader of Monitoring Team. Agreement of corrective Action between the project manager and the Action Leader, including timetable of implementation, deliverables and reporting
- New measures proposed by the Monitoring Team and agreed by the Project Manager are proposed to the Action Leader when deviations from corrective measures occur.
- Withholding of payments are made when deviations remain. Modification of project planning and reallocation of Tasks is implemented by the Project Manager